Committee Meeting

Troop 840, B.S.A.
Troop Committee
		Date of Meeting:	June 7, 2003
		Time of Meeting:	8:00 AM
Facilitator Name:	Forrest Broom
Title of Meeting:	Scheduled Monthly meeting
Location of Meeting:	Sandy Lake Rd Baptist Church

Timekeeper:

Please read:
Please bring:
	Agenda
	Responsible Person	Time Allocated
I. Call to Order	Committee Chair	0:05

II. Past Events
Scout Show Report	Mr. Lee	0:05
Buck Auction Report		0:05
Canoeing outing report	SPL	0:05
Treasurer's Report	Mr. Langworthy	0:02
Court of Honor	Advancement	0:02

III. Future Events
Caving campout		0:15
Camp Bartle		0:05
Camp Hale	Mr. Green	0:05
Calvalcade	Mr. Smith	0:02
School Night for Scouting	Mr. Broom	0:02
Program Preview		0:02
Planning conference	Mr. Wilt	0:05
August outing
IV. Action Items
Equipment		?
Newsletter	Mr. Ghaly
Transportation		?
Advancement		?
New Committee positions	Mr. Broom	0:08
V. Discussion
SPL remarks		0:02
SM remarks		0:05
Others		0:05
VI. Summary & adjournment	Committee Chair	0:05

I. Call to Order

Name of Normal Rockwell picture is called “All Together”. This is very much like how the Troop Committee needs to operate in order to deliver a quality product to the Boy Scouts.

II. Past Events

Scout Show Report: Master Richard Shyne’s report (observations). We should NOT schedule two Eagle Projects on the same day as Scout Show. Mr. Allen Shyne said we passed both health inspections and got the Blue Ribbon. Mr. Gary Green said that the food that was prepared at this last show was probably like what we should make in the future because it keeps people stopping by the booth. When there’s no food, people walk right by. Also, we should have a large orange drink container available for the public because it keeps them hydrated and coming to your booth.

Buck Auction: Highlight of the Buck Auction was “the knife”. Several suggestions were raised and Mr. Piper will see if there is a better method to communicate effectively with the people responsible for taking bucks from the Scouts accounts. Need to provide more support for the Lacey’s in preparing items for the Buck Auction.

Canoe Trip Report: Mr. Wilt provided a very entertaining report of the last canoe trip. River rose about three feet due to release of water from the dam. Nineteen canoes went traveling down the river without Scouts during the middle of the night. One canoe was available at 4:00 AM to find other canoes. They found four more soon after and went back to sleep. The rest of the canoes were all found and the day was saved! The moral to the story is that the rope on a Scout’s belt is to be able to tie up the canoe before retiring for the night!

Treasurer’s Report: Excellent report from the Treasurer, Mr. Langworthy. Mr. Green noted that the Scribe may be having some trouble collecting funds due to the small deposit from May. Mr. Smith will work with the Scribe to see if there are some difficulties that need to be addressed. The Pack that put materials in our storage unit has not paid their agreed portion of our rental fee. The Pack Cubmaster has a key to the unit and Mr. Piper will contact the Cubmaster to get the key and the payment.

Court of Honor: Ms. Cauley said that the Court of Honor went fairly well despite the fact that Mrs. Kressmann did not manage this event.

III. Future Events

Caving Camp Out: Mr. Rabbitt said the transportation is not all set for this event yet. Mr. Rabbitt needs to have reservations and payments for the tours by Tuesday evening. The Walking Cave Tour is $4.00 per Scout and $9.00 per adult. The Wild Cave Tour is $35.00 per participant. There are only twelve slots reserved. Only two Scouts have signed up so far. We would like to have at least half of the participants leaving the SLRBC by 2:00 p.m. There will be a five-hour drive to the camp area. Mr. Rabbitt will send out an E-Mail with all of this information this weekend. Master Richard Shyne will discuss this with the rest of his leadership at the PLC meeting following the Committee Meeting.

Camp Bartle: Mr. Wilt said we are down to four Scouts and six Adults. Will leave on June 18^th. Master Richard Shyne will see if there are any interested Scouts to go to Camp Bartle.

Camp Hale: Mr. Gary Green said we have about 26 to 27 Scouts and about six adults going. At the Parent Meeting in July, we need to discuss all of the open items. They leave on July 20^th for Camp Hale. Gary Warrick will put the map to Camp Hale on the website in July. Drive to Camp Hale is about 3-1/2 to 4 hours from Coppell. Need adults going to complete training forms if they wish to attend training classes up there; Mrs. Schreibfeder will call all of the adults, and she will have the forms at the meeting Tuesday. We need the completed swim check off list from Chris Ghaly. And, we need merit badge requests for the scouts from Mr. Green.

Philmont Cavalcade has one Scout opening and we are trying to get it filled. Mr. Smith is coordinating this.

School Night For Scouting: Mr. Broom said this is coming up in August. We will need to know who will assist in this so we can coordinate the activity at the July meeting. The first date for training is August 7^th (Tentative date). The second date is tentatively set for August 12^th (in Irving) and then the 14^th (in Coppell). Dr. Moses is the chairperson for this event and this should result in a good push for scouting in Dallas.

Den Chief Training is set for September 13^th. We need to find an Advisor for Den Chiefs. Mr. Broom said he will follow up on this.

Program Preview is set for the 4^th of August. Open to all Troop members but not all expected to go. This is where the calendar is previewed about what is going to be offered by the District, etc. This information is needed previous to the Planning Conference. It is scheduled for August 23^rd at the Planning Conference Center in Lake Hiawa (Dr. Lacey’s lake house). Mrs. Davis will mail a collection of calendars to Mr. Wilt. Mr. Wilt is inviting all members to send him suggestions for events that you think should be presented to the Scout leadership.

August outing: Water Sports event at Lake Lewisville (Hidden Cove) scheduled for August 16^th and 17^th. School starts on the 18^th. Court of Honor is scheduled for August 24^th. Mrs. Schreibfeder has reserved 5 South tent sites and the pavilion.

IV. Action Items

Equipment: Mr. Green said we are still evaluating equipment needs for Summer Camp. All Propane tanks are full and ready.

Newsletter: Mr. Ghaly said that we have been discussing reinstating the Parent’s Meeting so we can improve communications. Mr. Broom is willing to provide a parent’s briefing the Troop Meeting the Tuesday following the Committee Meeting.

New Committee Positions: Mr. Broom is going to look for a Communications Team Leader to coordinate the Web, Newsletter, Phone Tree, etc. so they are all providing a consistent message and reaching people that need to know how they can support their son in his Scouting experience. Mr. Broom will take this on as a responsibility to find (recruit) a person to fill this position. We will have a Parent’s Meeting in July to discuss Camp Hale and will reintroduce the Parent’s Meeting at that time.

Mr. Broom has proposed that we move the Committee Meeting to Saturday, 12-July-2003, and the Parent’s Briefing to prepare for Camp Hale will be Tuesday, 15-July-2003. This was accepted by the Committee.

V. Discussion

SPL Report: Master Richard Shyne said June 29^th at 2:00 P.M. is Richard’s Eagle Court of Honor at SLRBC.

Scout Master’s Report: Mr. Wilt has an Assistant Scout Master’s breakfast meeting at 7:00 a.m. at the Local Diner preceding the Committee Meeting each month. Letter for Life Scouts that helps them prepare for an advancement to Eagle rank prepared and will be distributed soon. At the last meeting we had CPR training. June’s theme for the month is “Emergency Preparedness”. Mr. Wilt has prepared a guide sheet for Assistant Scoutmaster’s to help conduct more consistent Scout Master conferences.

VI. Summary & Adjournment

Mr. Broom adjourned the meeting at 9:22 p.m.

Attendees